Open City Documentary Festival

GENERAL RULES

1. Open City Documentary Festival (OCDF) screening programmes are curated and all submissions will be fully considered by the Programming Team.

ELIGIBILITY
2. OCDF accepts documentary films of all lengths and subject matter, originating from anywhere in the world. OCDF accepts audio documentaries up to 10 minutes in length.
3. OCDF only accepts submission of documentary films, cross-platform projects and audio works completed after 1 January 2019
4. All entries must be in English or contain English subtitles. Non-English entries submitted without subtitles, or supplementary printed translations, will be automatically disqualified.
5. Films that have had a public screening in London prior to OCDF 2020 will be considered ineligible for selection. There is no premiere status requirement for audio or cross-platform projects.

SUBMISSION
5. Only completed entries (Entry Form, Preview Screener, Payment) will be processed and considered for screening.

6. Each submission must be accompanied by the appropriate Entry Fee. Entry Fees are not refundable. Projects submitted with the incorrect entry fee will not be considered for selection.
7. OCDF accepts FilmFreeway and Vimeo Secure Online Screeners for preview purposes. Whilst we can also accept DVDs, this must be additional to an online screener. For cross-platform projects, please include an online screener if possible or a downloadable project file if possible.
8. DVD entries must be marked with production title and tracking number. Please ensure that DVDs are checked on a stand-alone player before dispatch.
9. DVD entries must be sent to:

Submissions
Open City Documentary Festival
UCL, 14 Taviton Street
London WC1H 0BW
United Kingdom

10. OCDF is unable to return preview copies.
11.OCDF accepts completed films and films at fine cut stage for consideration. Works-in-progress may only be submitted under special circumstances. Please contact the programmers in this case.
12. OCDF does not accept resubmissions unless substantial changes have been made. Please contact the programmers if you have any specific questions.
13. Every reasonable effort will be made to protect films and tapes from damage or loss, but the Festival, and its management cannot assume liability for damage or loss.

COSTS AND FEES
16. Waivers (free entry) are granted only to select applicants who have been invited to submit by the Programming Team.
17. The cost of postage and packing of an entry to the Festival must be paid by the entrant.

18. If selected, the cost of postage and packing of screening copy (inbound print transport) to the Festival will be covered by OCDF. The filmmaker must cover the costs associated with the return or forwarding of screening copy (outbound print transport) after the festival.
19. OCDF offers standard screening fees to submitted projects selected for the festival. OCDF’s standard screening fees are £150 (inc VAT) for feature-length projects and £50 (Inc.VAT) and mid-length projects (both moving image and audio) for a single public screening. OCDF offers a standard screening fee of £100 (in. VAT) for cross-platform projects

NOTIFICATION
20. If a project is selected for screening, the Festival will contact the entrant by e-mail. All entries will be notified by July 8th 2020 at the latest, barring unforeseen circumstances. If for some reason you haven’t received an email by this date, please check festival website for programme announcements or contact the Programming Team.
21. Following selection, the Festival will provide all successful entrants with a Screening Agreement and delivery schedule.

SELECTION
22. All entries are viewed and chosen by the Programming Team. Final selections are at the sole discretion of the Festival.
23. All projects selected will be made available for public viewing. All timings, date and venue details will be assigned by the Festival.

24. The Festival reserves the right to place projects into relevant programme strands.
25. Films which have been distributed theatrically in the UK prior to the festival are ineligible for submission.
26. If selected, the entrant grants OCDF the right to utilise publicity materials related to the production (e.g. press kits, posters, stills, etc.) for promotional purposes and to broadcast or screen clips of a maximum of five minutes.
27. If selected, the entrant must provide OCDF with a secure online screener of the complete project for the festival to make available to members of the press and jury (if applicable).
28. Successful entries may also be used for private press screenings prior to the festival. In this case, the Festival would contact the entrant in advance.

AWARDS
30. All films selected for OCDF 2020 and screening as UK Premieres, with the exception of those screening in retrospective programmes, are eligible for awards. Shortlisted films will be determined by the Programming Team.
31. Awards will be decided and presented by a team of International Jury Members.

GENERAL
32. Entrant confirms and warrants required legal authority to submit the entry into the Festival and to use all music, images and content in the entry.